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Job Title: Meeting Coordinator
Company Name: American Academy of Pediatrics
Location: Itasca, IL United States
Position Type: Full Time
Post Date: 09/22/2022
Expire Date: 11/22/2022
Job Categories: Hospitality/Tourism
Job Description
Meeting Coordinator
Would you like to work at one of the nation’s most respected, mission-driven organizations? If so, the American Academy of Pediatrics (AAP) is seeking a Meeting Coordinator to coordinate logistics for the AAP on site Conference Center meetings and communication with AAP staff, as well as provide on-site meeting support for the AAP annual National Conference & Exhibition (National Conference).

Hours: 8:00am – 4:30pm, with a 1-hour lunch.

Qualifications needed:
• Bachelor’s degree in hospitality management, communications, business or related discipline, or an equivalent combination of related education and work experience required.
• One to two years’ related general administrative and/or customer service experience required. Experience with meetings or within the hospitality industry strongly preferred.
• Must be detail oriented and able to handle a heavy workload, display exemplary customer service skills, manage multiple priorities simultaneously, take initiative, collaborate effectively with various internal and external constituents, and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.
• Excellent interpersonal, time management, organizational, and verbal/written communication skills required.
• Some overtime and weekend work may be required.
• Some travel required, including working on-site at the National Conference.

Some tasks include:
• Coordinate logistics for assigned in-house meetings and their related activities, including facilitation and preparation of hotel contracts, meeting specifications, food and beverage, audio visual, ground transportation, rooming lists, in-house signage, and communication with AAP staff.
• Review invoices for accuracy and ensure payment processing within established terms.
• Provide on-site logistical support of for assigned Conference Center meetings.
• Process and follow up on service work orders to maintain appropriate physical appearance and equipment functionality of the AAP Conference Center.
• Provide on-site logistical support at the AAP National Conference.

Why work for the AAP?
• Flexible hours and a focus on work/life balance.
• State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
• An on-site cafeteria with food costs that are subsidized by AAP.
• Strong focus on mental health and wellness.
• Tuition reimbursement.
• Competitive PTO and sick leave.
• Excellent parental benefits, including adoption assistance.
• A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).

To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
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Contact Information
Company Name: American Academy of Pediatrics
Website:https://www.aap.org/employment
Company Description:
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.
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